A visa is a document issued by a country's government allowing the holder to enter (or leave!) that country. Applying for a visa can be a daunting task, but we're here to help make it a bit easier for you.
Before you travel it is essential that you find out if you need a visa. It is your responsibility to obtain a visa if needed.
Do I need a visa?
The information on this site relates to British Nationals. Participants of other nationalities may or may not require a visa and should consult the embassy or consulate of the country they are visiting as well as their country of citizenship.
Details of country specific visa requirements can be found here:
The embassy or consulate of the country you will be travelling to
I need a visa, what should I do?
Do not leave applying for your visa until the last minute;
there have been past incidences where students have not arranged a visa
and have not been able to travel. Outlook's insurance does not cover
withdrawals due to this, so the whole cost of the expedition would be
Ensure your passport is valid for at least 6 months from your return travel date. If you need to renew your passport and obtain a visa, make sure you leave sufficient time.
If a visa is required, it will be a tourist visa.
Although you are a student and may be taking part in voluntary work,
ultimately you are on an expedition which would be classed as tourism.
Please see the specific country visa pages (above) for further
All members of a team must obtain individual visas.
It may be possible to obtain a group visa for a country, however this
should be avoided as this effectively ties the whole group together. If
in an instance where a team member has to return to the UK (e.g. medical
or personal reasons) then it is very difficult for the group to split
with a group visa.
The process for applying for visas
are very detailed and explicit; if it says 'write in black ink' or
'pictures must be a certain size', then be sure to do so otherwise
applications will be returned.
Paid visas are not refundable and the costs are not included in the price of the expedition.
Visa requirements can and do change so it is important that you visit
the recommended websites above as well as using the information given
in this guide. If you find any information that is different from the
information provided in this guide then please contact us so we can
update these pages.
I'm transiting through the USA, Do I need a visa for this?
If transiting through the United States of America (USA) you will require an ESTA Visa Waiver.
The visa lasts for the duration of 2 years. If you have already purchased one and it is still within the 2 year duration, you do not need to purchase another. The visa costs $14. You can obtain this through the US Customs and Border Protection - Electronic System for Travel Authorisation website (www.esta.cbp.dhs.gov/esta).
Affidavits are generally used for teams travelling through South Africa. Should this apply for your team, Outlook will organise the documentation with your school around February/March in the year of travel.
To complete the affidavit, we may require you to provide the following documents;
A copy of your unabridged birth certificate
A copy of parental identification
We will also send a Parental Consent Form which must be completed prior to travelling.
If you're still confused or unsure then please contact us and we will help to resolve any issues you are having.